A notification system is always a good tool in time of crisis, but in the case of a breach in cybersecurity, it can be indispensible. In such a case you must act quickly when you’ve got lots of people to communicate with and the pressure is on. It helps to have a plan in place, some prepared templates and a consistent process.
Here are a few tips to get you started:
- Choose a spokesperson – Have one well-trained spokesperson prepared to deliver the message with alternates standing by.
- Define your authority – Know in advance who can authorize the release of messages in a variety of scenarios.
- Train your leaders – Conduct media training with anyone who may speak for your company in time of cyber attack.
- Develop key messages – Weave the core values of your organization through every message to reassure clients and keep messaging on target.
- Establish protocols – Figure out what warrants alerting at each level of your organization so you don’t have to decide in the heat of the moment.
- Know your stakeholders – Regularly update contact data so you know you have the current and complete information for all.
- Communicate with insiders – Make it a priority to share information with employees first.
- Prepare messages before a crisis – Draft messages ahead of time and consider how messages will be interpreted.
- Familiarize your team – If you’ve used your notification system before a cyber attack, your people will have a better idea of how to respond appropriately.
- Engage in social media – Publicly posted information can hurt your company if not managed before, during and after any cyber attack. Plan now on how you’ll deal with inappropriate rumors or information that may pop up on social media sites.
We’ve got many more tips for effective use of notification in an emergency. Find out more with the brief: Communicating in Crisis: 25 lessons learned.