To better protect your constituents during storms and other forms of severe weather, consider ways you can get better prepared, including evaluating your communication methods.
Throughout the US, predominant weather patterns vary from region to region. From mudslides, earthquakes, and droughts to hurricanes, tornadoes, and floods—no region is untouched by severe weather. In order to best protect your community, focus on how to provide mass notification before, during, and after such natural disasters.
Long before severe weather becomes a real threat, your organization must already have plans in place and ready to be activated – especially when it comes to sending mass notifications. At the first indicator of inclement weather, you need to put your organization’s communication and response strategies into action. Be sure a reliable method for communication set up, tested, and fully prepared for such emergencies.
To help you get a better idea of what a message template for inclement weather warnings should look like, here are a few examples to use before a storm strikes:
The goal at this point is not to incite panic, but to provide outreach for residents in affected areas. They need to know resources that are available, if evacuation order are in effect, and who they can turn to when they need instructions or help. All of this information becomes life-saving when severe weather sets its sights on your community.
Multiple times a year, agencies need to evaluate their response strategies or conduct after action reports when a crisis occurs. Take a look at your pre-created message templates and review their effectiveness. Ask yourself:
Asking these questions and making changes based on feedback from your stakeholders will provide new ideas and adjustments that can be made to improve future responses. Your Emergency Notification Plan is an ever-evolving strategy; make sure it is flexible and that you evaluate it often.
Here are some templates to use for your organization at this stage:
Message templates are just one way that you can proactively improve your mass notifications process. Here at OnSolve, we know what it takes to create a streamlined, professional community-wide notification solution. We want to pass that information along to you so contact OnSolve today!
No matter the type of event, communication is critical during a crisis. It can be the difference between chaos and clarity. Our latest white paper, The Ultimate Guide to Inclement Weather Planning, discusses the various types of weather phenomenon and best practices for planning for and responding to them.Download The White Paper